Holmes O’Malley Sexton LLP is a leading national Irish law firm, with offices in London, Dublin, Cork and Limerick, dedicated to providing a range of commercial and personal legal services. Our brand is one of quality, knowledge, experience and value delivered through a timely, friendly and cost-effective service. We are passionate about attracting and retaining talented individuals who wish to develop their own careers through being part of our team.
An exciting opportunity has arisen for an experienced Legal Secretary to join our team in our Limerick City office.
Main Responsibilities:
- To arrange meetings/calls and to maintain diary/appointments to ensure time is managed effectively; open & scan post as required, assess and prioritise same if required, action matters; accordingly, respond to enquiries (mail, phone, in person, email), organise travel arrangements.
- To act as main contact person on behalf of the relevant solicitor/partner in relation to the office functions and activities, to answer queries as required and accurately relay information internally, and to external bodies and the general public.
- To manage the filing system for the relevant solicitor including indexing material, identifying and opening new files, scanning efficient retrieval of files on a day-to-day basis.
- Use Dictaphone system to prepare and type various documents, correspondence, legal submissions etc.
- To work to continuous deadlines and perform duties in a highly confidential environment.
- To maintain contact with staff from all areas within the firm and externally with clients, medical professionals, insurance companies, counsel etc.
- To respond on own initiative to general queries and requests for information/assistance. To deal with queries from senior personnel in firm and externally as required.
- At all times working efficiently using own initiative, taking responsibility without direction and using discretion when dealing with matters and individuals.
- To perform general office duties as required to collate, type, layout, photocopy, assemble, bind and dispatch correspondence etc. and other duties assigned by the relevant solicitor/partner or his/her nominee, using own initiative and prioritising tasks accordingly and ensuring confidentiality at all times.
- To perform other general office duties as required including but not limited to providing cover on reception, postal duties on a rota basis and to train/mentor new employees as required.
- Knowledge of legal procedures would be an advantage but not essential.
- Understanding of a legal case management system would be an advantage. (Full training will be given)
Qualification & Skills
- Secretarial course with high speed in typing & accuracy
- Communication and interpersonal skills.
- Organisational and time management skills
- Dependable and ability to use discretion and initiative.
- Punctual
A great feature of the firm is its open, friendly culture and strong sense of community. There is a very evident open-door policy together with the friendly, approachable nature of all staff, which in turn promotes exceptional training and learning opportunities.
Grace Lee
Solicitor
From day one, everyone has been so nice, welcoming and helpful. It’s the people I work with and the difference we make that makes the job special.
Linda McAuliffe
Legal Executive | Corporate and Commercial
It is perhaps the atmosphere around the office that I like the most. Despite it being a big firm, everyone is very friendly and always willing to help
Melissa Regan
Solicitor